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Library Research Support: Open Research: Depositors

This guide is intended to provide advice and support on open access research, including guidance around Durham Research Online (DRO), open access publishing, research data management and related topics.

Easiest way to deposit in DRO?


Email your final accepted peer-reviewed manuscript to The DRO Team will create a Staff Profile record, transfer a copy record to DRO, check the publisher's repository policy and deposit your file OR

  • Create your own Staff Profile record (see DRO deposit guide)
  • Upload and attach your final accepted peer-reviewed manuscript
  • Link any Durham co-authors to the record which enables its display on their DU web page as well as yours


DRO Deposit Guide

Please note that to create and edit records on the Staff Profile System you will need to use Multi-Factor Authentication, regardless of whether you are working on campus or remotely. You can do this either by connecting via Access VPN, or launching a browser through Apps Anywhere. If you have any problems accessing the Staff Profile System, please don't hesitate to contact us.

Additional guidance

The version accepted for publication by the publisher, including changes arising from peer-review, but before copyediting, typesetting and proof correction. If you use Microsoft Word, it would be your final revised Word version - but we will convert and upload as a PDF.  View Research England's diagram showing the accepted manuscript as part of the publication process.


  • If you have published under Gold open access, you can upload the published Version of Record (VoR), but if you’re not 100% certain you are going Gold, please upload/send the accepted manuscript – the VoR can be added later
  • If your publisher requires use of their template, we can accept this version

Publishers' repository or author self-archiving policies are found on copyright agreements, licences and publishers’ websites. But the DRO Team will check the details for you when you provide your accepted manuscript or email the DRO Team and ask them to check. Below are summary details of ten leading academic publishers.

The DRO team use Sherpa Romeo to initially check embargo periods and publisher policies. You can do this by entering the journal title you wish to publish in and the different open access options will be displayed - if you are wishing to publish green open access you can check the embargo periods for authors' accepted manuscripts in institutional repositories. 

Other journal checker tools you may find useful include the Plan S Journal Checker Tool. Currently, some funders such as the Wellcome Trust request authors check journals are Plan S compliant before submitting articles. 

If a publication record has been created in the Staff Profile system, and you have been correctly linked to the record then:

  • Check that the 1st column is ticked for the particular publication
  • Select Update Choices at foot of screen

If the record still fails to display, please email the DRO Team for further options.