This guide collects guidance for all authors on;
"[Principal Investigators should] in the case of academic publications, ensure contributors are included as corresponding authors where appropriate."
Durham University Research Integrity Policy and Code of Good Practice [Section 10.0]
The full University Guidance, approved at University Research Committee (January 2020) can be downloaded here.
The guidance covers:
Please see our full guidance on authorship and appropriate credit above.
Staff are encouraged to try and resolve any disputes on a peer-to-peer level and this guidance is designed to help them to do so. It is recognised that there are occasions where this is not possible and in these cases the escalation process is outlined below. At any point support and advice can be accessed from RIS / Library via the Research Policy email.
It is expected that most disputes can be resolved at this stage.
"It is the responsibility of individual authors to ensure that their affiliation to Durham University is correctly recorded. This includes checking the proofs of any publications received."
Policy on Institutional Affiliation in Connection with Durham University Research Publications [Section 4.0]
Authors are strongly advised to standardise how they record their affiliation(s) where applicable. This can:
Authors should be familiar with the University's Institutional Affiliation Policy, and refer to the examples and guidance included within it.
"CRediT (Contributor Roles Taxonomy) is high-level taxonomy, including 14 roles, that can be used to represent the roles typically played by contributors to scientific scholarly output. The roles describe each contributor’s specific contribution to the scholarly output."
CRediT – Contributor Roles Taxonomy [NISO]
Authors are recommended to agree on the form of contribution an author has made to a research output, in line with the University's guidance on authorship, and that where appropriate this should reflect the roles identified in the CRediT list of contributor roles. This list of contributor roles is increasingly being used by journals as part of the manuscript submission process and other research systems.
"[All researchers should] appropriately acknowledge anyone who has directly or indirectly assisted their work. This includes collaborators, funders and participants."
Durham University Research Integrity Policy and Code of Good Practice [Section 10.1(e)]
In 2008, major research funders and publishers published guidance for authors to help standardise how research funding should be acknowledged in published research outputs. For some funders, such as the UK Research Councils and the Wellcome Trust, this is a requirement for most research funding awards.
The recommended format is at below:
This work was supported by the Wellcome Trust [grant numbers xxxx, yyyy]; the Natural Environment Research Council [grant number zzzz]; and the Economic and Social Research Council [grant number aaaa].
Full guidance has been archived on the Research Information Network.
"[Principal Investigators are responsible for] Ensuring that the metadata for data underpinning published research findings is accessible online no later than the first date of publication of the output... ."
Durham University Research Data Management Policy [Section 4.3.1]
Many journals, primarily in STEM subjects, will allow or require authors to also submit data underpinning the published research, or provide information on how data might be accessed.
Even where this is not already the case, it is good research practice to at the least, provide an indication of if and how underpinning research data, or supplementary materials, can be accessed, where there are not intellectual property or data protection issues.
It is worth noting that some funders are also require such a statement to be included in published outputs, where applicable.
"Rights Retention" is a new initiative from cOAlition-S funders, including the Wellcome Trust, UKRI and the Bill & Melinda Gates Foundation, each of whom has published cOAlition-S aligned policies which include a rights retention requirement.
The key expectation on authors from funders is to make their research articles Open Access immediately on publication, without embargo, and under a clear open licence, usually a Creative Commons Attribution (CC BY) licence.
Rights retention supports the green (self-archiving) open access route (Route 2 in both the UKRI and Wellcome Trust Open Access policies), and aims to allow an author to publish in their journal of choice (even if that published Version of Record (VoR) remains behind a subscription paywall), whilst ensuring an author retains the right to share their Author Accepted Manuscript (AAM) immediately upon publication, in line with the expectations of their funder.
It essentially takes the form of an author including a statement in all article manuscripts submitted for publication, notifying the publisher of their funding obligations and that they, as author, are retaining the right to share their accepted manuscript under those terms.
The intended outcome is that:
This is advice is for research articles in scope of the Wellcome Trust Open Access policy, or research articles submitted after 1st April 2022 and in scope of the UKRI Open Access policy.
Researchers are required to include a clear statement following the wording provided by their respective funder when submitting their manuscript for publication. This wording should be included in the funding acknowledgements section of the manuscript, and in any cover letter, email or submission system note accompanying the submission.
Where an article acknowledges funding from both funders, the authors can choose either form of wording - it is not required that both statements are included.
[Note that in both cases, where the author has requested and received permission from their funder to use an alternate open licence, then the licence applied can be substituted in the wording included.]
We do not know how all publisher's will respond to the inclusion of this statement, and we are aware some publisher's may contact an author, at various stages of the submission/publication process, about this statement (whilst some publisher's have indicated they will accept its use and have no concerns with its inclusion).
Please contact email@example.com if you have any concerns about its use, or are able to share any response received by a publisher.
We have set out the advice currently provided by funders below:
The following guidance may also be useful: